Kelley Kopp Hopwood

[email protected]

111 North 7th Street
Vincennes Indiana 47591


A recorder, sometimes called the registrar of deeds, is a government official responsible for maintaining public records and documents, especially records relating to real estate ownership such as real estate deeds and mortgages.

The recorder of deeds provides a single location in which records of real property rights are recorded and may be researched by interested parties. Documents regularly recorded by the recorder of deeds include deeds, mortgages, mechanic’s liens, releases, and plats, among others. To allow full access to deeds recorded throughout the years, several indexes may be maintained, which include granter-grantee indexes, tract indexes, and plat maps. Storage methods to for registry entries include paper, micro form, and computer.

Recording Fees


(Includes rerecorded and subordinate mortgages, supplemental indentures)
Deed & Other Documents

Each additional page exceeding 8 1/2" x 14"
Within any document$5.00
Mechanics Lien
With one first-class mailing$25.00
Each additional mailing$2.00
Copies 11" x 17" or smaller, per page$1.00
Cpoies larger than 11" x 17", per page$5.00
Uniform Commercial Code Liens
Initial Filing or Amendments, 2 pages or less$6.00
3 Pages or more$10.00
SEARCH, one name$7.00
Each addition name$5.00

Note that recording fees are subject to change and should be verified with the local recorder prior to submitting documents.

Document Formatting Requirements

  • To record a conveyance or mortgage at the County Recorder’s Office, the instrument must be properly acknowledged.
  • Beneath the signatures of the persons who executed the document, the persons witnessing it, and the notary public, names must be printed, stamped, or typed.
  • If the instrument submitted for recording is a copy, the instrument should be marked ‘Copy.’
  • Documents should be on white paper no larger than 8.5×14 inches. Paper should be twenty pound weight and not continuously bound.
  • On the first and last page of a document, the top and bottom margins should be at least 2 inches and ½ inch on the sides.
  • On each additional page, margins should be at least ½ inch on the top, bottom, and sides.
  • Documents should be computer generated or typed with at least 10 point font.
  • The name of the person preparing the instrument must be given on the document. This can be given in the following form: ‘This instrument prepared by NAME.’
  • Notarized documents require county residence of notary and commission expiration.
  • A transfer of deeds for taxation requires an endorsement by the county auditor before recording takes places.
  • The grantee’s name and address is required to be on all documents of conveyance.
  • Documents should not contain full social security numbers or other personal identification numbers.
  • A Sales Disclosure form is required to be submitted with the deed.

Knox County Recorder’s Office

111 N. 7th St., Suite 2
Vincennes, IN  47591.

Telephone 812-885-2508

Fax 812-885-2509

Email:  [email protected]

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