Recording Fees

Document Formatting Requirements

• To record a conveyance or mortgage at the County Recorder’s Office, the instrument must be properly acknowledged.
• Beneath the signatures of the persons who executed the document, the persons witnessing it, and the notary public, names must be printed, stamped, or typed.
• If the instrument submitted for recording is a copy, the instrument should be marked ‘Copy.’
• Documents should be on white paper no larger than 8.5x14 inches. Paper should be twenty pound weight and not continuously bound.
• On the first and last page of a document, the top and bottom margins should be at least 2 inches and ½ inch on the sides.
• On each additional page, margins should be at least ½ inch on the top, bottom, and sides.
• Documents should be computer generated or typed with at least 10 point font.
• The name of the person preparing the instrument must be given on the document. This can be given in the following form: ‘This instrument prepared by NAME.’
• Notarized documents require county residence of notary and commission expiration.
• A transfer of deeds for taxation requires an endorsement by the county auditor before recording takes places.
• The grantee’s name and address is required to be on all documents of conveyance..
• Documents should not contain full social security numbers or other personal identification numbers
• A Sales Disclosure form is required to be submitted with the deed.

Property Fraud Alert

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