Vital Records Department

The Vital Records Department is open Monday through Friday from 8:00am to 4:00pm.

The department is closed on State and Federal holidays.

Phone: 812-882-8080

Phone: 812-885-8406

Fax: 812-882-5625

Cash, Check or Money Order only.

The fee for documents is as follows:

  • Birth Certificate $15.00
  • Death Certificate $18.00
  • Paternity Affidavit $18.00
  • Correction Affidavit $18.00 – reprint fee for funeral directors $10.00
  • Genealogy Certificate $12.00 and must be at least 75 years old.

Indiana allows the release of birth records to parents, grandparents, and siblings only.

In addition to visiting our office located at 305 South 5th, Vincennes, there are two other ways we can process your birth certificate to send to you.

There is a trusted website that we use – vitalchek.com. At this site, you will fill out the forms on the site, then, print them out. One of the forms will have a rectangular box for you to lay your photo ID down on and scan it. Then, you will fax that form to us as a request for your birth certificate. Our fax number is 812-882-5625. Upon receiving it, we will process your request and send it out the same day, unless it is received after our mail has already gone out for that day. In that case, it will be sent the next day.

Our fee for a certified birth certificate is $15.00, check, or money order, as we are unable to accept debit or credit. On Vitalchek, you will pay with a credit card. The Vitalchek site will add $7.00 onto our fee for the use of their site – your total for a birth certificate by mail through Vitalchek will be $22.00.

It is possible to get your certificate faster by choosing to have it sent by UPS; however, that will add another $17.50 onto the $22.00. I want to make you aware that Vitalchek has set the shipping default to automatically add the UPS charges. You may change this fee to be shipped by US Postal Service and eliminate that extra charge. In the lower left-hand side, there is a drop-down box for method of shipping. Click on the arrow to get other choices for shipping and chose the Postal Service option.

Another way to request your birth certificate is by mail. You mail us your request to Knox County Health Department, 305 South 5th Street, Vincennes, IN 47591 – Attn: Vital Records.

On your request, please include:

  • Place of birth – City/County
  • Date of birth
  • Father’s full name
  • Mother’s full name – including maiden
  • Purpose for which this record is to be used
  • Your relationship to the person whose birth record you are requesting
  • Include a clear photocopy of your photo ID (driver’s license, or any photo ID that has both a picture and your birth date.
  • Sign the request
  • Include your phone number, address, and the date you’re requested it.
  • Please include your check or money order for $15.00.

We strive to get all requests processed on the same day we receive them. If you have any questions, please feel free to call 812-885-8406.